Introduction

"All Drafts" is a centralized inbox designed to streamline the bill submission process at our organization. This powerful feature provides Finance and Accounting teams with a unified view of all draft bills across the organization, regardless of how they were created or submitted.

All Drafts is exclusively available to Finance Controller and Accountants

What is All Drafts?

All Drafts serves as a common repository that collects bills from multiple sources:

Email forwards to the company's payable email address
Slack submissions
Draft submissions created by employees

Glossary

Term	Definition
Draft-Creator	The person who originally uploaded or forwarded a bill to the system. This could be an employee or an external vendor.
Bill-Submitter	The person who officially submits the bill into the system for approval and payment.

Viewing Drafts

1. Log in to the Mysa system with your Finance or Accounting credentials

2. Instead of "My Drafts," you'll see the "All Drafts" section in your dashboard

Processing Drafts as a Proxy Submitter

Select any draft bill from the All Drafts inbox that needs processing
As a Finance Controller/Accountant, you can act as a "Proxy Submitter" for any draft
When submitting, Amount and Department needs to be selected in order to view the approvers list
The system will display the Draft-Creator's approvers
Complete any missing information and submit the bill for approval
Once submitted, the system will automatically generate a comment stating "Invoice submitted by [submitter] on behalf of [Draft creator]" for transparency and audit purposes

Bulk Submissions

Select multiple drafts from the All Drafts view
Use the bulk submission option to process them simultaneously
The system will automatically assign approvers based on the Draft-Creator's default settings

Benefits of All Drafts

Centralized Processing: No more hunting through email inboxes or multiple systems
Improved Efficiency: Finance team can quickly access and process all pending bills
Better Visibility: Clear view of all bills awaiting processing across the organization
Flexible Approver Selection: Choose the most appropriate approver for each bill
External User Support: Process vendor bills even when submitted directly to a payable email

FAQ

Q: Why am I seeing "Unable to quick submit due to missing fields or errors, please try the edit view to submit"?

A: This error appears when your draft bill is missing required information or contains validation errors. Use the "Edit" button to open the full form, complete all highlighted required fields, and then submit through the edit view instead of using quick submit