Updated 9 months ago
Adding a vendor in MysaLearn how to add vendors to your Mysa account and manage vendor information
Overview
Adding a vendor in Mysa involves four key steps:
1. Providing Vendor Details – Enter basic business and contact information.
2. Adding Payment Instruments – Input vendor bank account details.
3. Verifying Vendor Account – Validate the vendor’s bank account.
4. Syncing with ERP – Push vendor details to your ERP system.
This guide focuses on Step 1: Providing Vendor Details.
Steps to add Vendor
Step 1: Navigate to the Vendors Section
1. Go to the Vendors tab in your Mysa dashboard.
2. Click Add Vendor to begin the process.
Step 2: Enter Basic Vendor Information
Fill in the required fields:
Display Name (How the vendor appears in Mysa)
Email ID (Optional)
Phone Number (Optional)
Mysa currently does not support payments to overseas vendors.
Step 3: Registration Details
Depending on the vendor’s tax registration, you have the option to choose from PAN, GST or None.
GSTIN - Select this if you have the vendor GSTIN
PAN - Select this if you have the vendor PAN
None - Select this if you neither have GSTIN nor PAN
Depending on what you select, Mysa auto fetches some details, Below is an overview
Option | Details auto fetched |
GSTIN | PAN, Legal Name, Trade Name, Address, State, City, Pincode |
PAN | Legal Name, Trade Name, Address, State, City, Pincode |
None | Manually enter required details (GSTIN/PAN can be added later) |
Step 4: MSME Registration
If the vendor is an MSME (Micro, Small, or Medium Enterprise), you can select the check box.
Enter the Udyam Registration Number → Mysa auto-fetches:
MSME Size
Name
Year of Updation
You can can add MSME details later if needed.
Step 5: Additional Vendor Details (Optional)
Enhance vendor records with optional fields:
TCS & TDS Categories: Select upto 3 TDS and TCS categories and Mysa will suggest them doing your finance review
Opening Balance
Mysa Category - Select upto 3 Mysa categories to the vendor. Mysa will then suggest these categories while uploading the vendor bills.
Payment Terms: Set your payment terms as per the vendor
Step 6: Adding Vendor Points of Contact (POCs)
A Vendor POC can be:
An internal team member managing vendor relations
An external vendor representative
You can add up to five POCs, mixing internal and external contacts as needed. You can find the list of the added POC in the vendor details view (side view)
Next Steps
Once vendor details are saved, proceed to Adding Vendor Bank account