Overview

The Mark as Paid feature is used to manually update a bill's status to Paid when the payment is made outside of Mysa such as through direct bank transfers or manual adjustments. This ensures the vendor ledger and accounting records stay accurate.

From where can I mark a bill as Paid

You can mark a bill as paid only if it is in one of the following states:

• Ready to Pay

• Partially Paid

A bill can be marked as Paid from

1. Ready to Pay tab

   

2. All Bills

   

Steps to Mark a Bill as Paid

1. Go to Payables

   • Navigate to the Payables section from the sidebar and open All Bills

   • Use filters or search to find the bill you want to mark as paid.

2. Check Bill Status

   • Ensure the bill is in Ready to Pay, or Partially Paid
     

3. Click ‘Mark as Paid’

   • Open the bill and click the More Actions button

   • Select Mark as Paid.

     

4. Confirm the Action

   • A confirmation popup will appear. Review and confirm to proceed. Adding a note or comment is required.
     

5. System Updates

   • The bill moves to Paid status.

   • A pseudo payment entry is created in the Mysa ledger.

   • A bill is added to the vendor ledger.

FAQs

How can I mark a bill as paid when there's a payment created against it?

Answer:
You cannot. If a bill is in the ‘In Payment’ state (i.e., a payment has been created), it cannot be marked as paid. You must reject the payment. Navigate to All Bills or Ready to Pay tab, mark the particular bill as paid.

Can I mark a bill as paid if it is already synced?

Answer:
Yes. Go to All Bills, search for the bill, and open the side view. Click on More Actions > Mark as Paid.